1. Confirm the expiry date of your current management agency agreement.
2. If you are a member of Executive Committee -
construct a letter of requisition to convene an Extraordinary General Meeting for the purpose of terminating the current managing agent. This letter must be signed/requested by at least 50% of the total number of executive committee members.(Template for letter of requisition).
3. If you are a lot owner of the Owners Corporation -
construct a letter of requisition to convene an Extraordinary General Meeting for the purpose of terminating the current managing agent. This letter must be signed/requested by at least 25% of the total number of financial lot owners with a unit entitlement. (Template for letter of requisition).
4. On the date of the Extraordinary General Meeting, the motions tabled at the meeting agenda must be resolved, and a termination notice can then be served, subject to the current management agency agreement. Then advise your current agent to close the books and records and hand them over to the new agent.
5. Contact your new strata management agent to arrange the collection of records from the terminated agent.